r2c Launches Intelligent Document Integrations to Cut Fleet Admin and Reporting Time

22, October, 2025

Fleet and workshop teams are under constant pressure to stay compliant while managing increasing volumes of paperwork. To help operators reduce administrative burden and regain valuable time, r2c has launched a new intelligent feature designed to automate how inspection documents are captured, stored, and managed.

The new feature, called Document Integrations, removes the need for manual uploads by automatically importing inspection documents and securely linking them to the correct job, asset, and user within the r2c platform.

The result is faster workflows, fewer errors, and complete, audit-ready service histories for every vehicle.

Automating One of Fleet Management’s Biggest Admin Headaches

Inspection reports often arrive via multiple channels, in different formats, and from different providers. Managing these documents manually is time-consuming, increases the risk of error, and can leave gaps in compliance records.

Document Integrations eliminates this problem by using intelligent automation to handle documents without human intervention.

Incoming inspection documents are monitored by smart bots, which detect, ingest, and process files as soon as they arrive. Each document is automatically read and mapped to the correct job or asset, creating a complete digital audit trail within r2c.

Intelligent Mapping for Accurate, Audit-Ready Records

At the heart of Document Integrations is built-in mapping logic that understands the structure of each document and associates it with the right data in the system.

This ensures that:

Inspection documents are always linked to the correct vehicle and job
Service histories remain complete and accurate
Compliance records are preserved without gaps
Admin teams no longer need to chase or re-upload paperwork

All documents are stored securely within r2c, providing additional data protection and redundancy for fleet operators.

Designed to Scale With Your Operation

Document Integrations is available to all r2c Operator and R&M users, regardless of fleet size. As operations grow, the system scales automatically, removing the need to increase administrative headcount to manage rising document volumes.

By automating document handling, r2c helps fleets grow without adding unnecessary overheads or compliance risk.

Reducing Admin So Teams Can Focus on What Matters

Ashley Connell, Commercial Director at r2c, explains:

“Document Integrations solves one of the major administration headaches for fleets. Inspection reports often arrive from multiple sources, creating complexity and increasing the risk of human error.

With this feature, we’re automating away the pain. No more manually uploading files, misplacing reports, or risking non-compliance.”

He adds:

“Our goal is to let teams spend their time maintaining vehicles, reducing downtime, and improving safety, rather than managing paperwork.”

A Smarter Way to Manage Inspection Documents

Document Integrations is part of r2c’s wider commitment to simplifying fleet and workshop management through intelligent automation. By removing manual document handling, operators gain: